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Purchasing Procure goods and services for all County departments at the right price and quality utilizing the most up-to-date resources.
 

Contact | Services | FAQsAbout Department | Links

 
CONTACT 

 
 
Office 
Phone 
Fax 
E-mail 

 Purchasing Department
 Berks County Services Center
 633 Court Street, 13th Floor
 Reading, PA 19601
 Mon-Fri, 8 a.m. to 5 p.m.
 610.478.6168
 610.898.7404
 purchasing@countyofberks.com

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The County of Berks has recently changed this website.  Due to this change you must reregister and subscribe to eAlerts to continue to receive notification of ITBs and RFPs.  There is a link below for instructions on eAlerts.
 
 
iSupplier
 
Beginning 1:00PM EST on February, 2, 2011, the County of Berks will be migrating their Oracle E-Business Suite application to a new hosting environment.  This migration will entail several days of downtime.  The outage will begin February, 2, 2011 at 1:00PM EST.    iSupplier will be available again through the following URL At 6:00AM EST on February 8, 2011: 
 
 
Please make sure to update any browser favorites or bookmarks you have saved for the County of Berks’ iSupplier application to the URL listed above on or after February 8, 2011.
 
If you have any questions related to this notice please contact the County of Berks Purchasing department at purchasing@countyofberks.com or 610.478.6168.

Directly access information regarding transations across the procure-to-pay life cycle (purchasing, receiving and payment) for greater efficiency in transactions between the and your business.

 

Lean more about iSupplier.  The link below will direct you to a page with detailed information and training documentation pertaining to iSupplier

Invitations To Bid (ITB) / Request For Proposals (RFP) / Surplus Sales
 
To ensure that you receive notice of any amendments issued to ITBs & RFPs, please subscribe to eAlerts.

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Other comments / instructions
Request for Qualifications - Fisher Mill Road Bridge Design Services
4/5/2013 4:00 PM
ITB #13-14-TM, Fuel Oil: #2 Heating Oil, Ultra Low Sulfur Diesel Fuel & Gasoline
ITB #13-15-MB, Scharf's Bridge Maintenance Project
Invitations To Bid (ITB)6/7/2013 2:00 PM
Attachment
ITB #13-17-JR, Uniform Provisions
Invitations To Bid (ITB)6/14/2013 1:00 PM
ITB #13-16-KL Abatement and Demolition of the County Sanatorium Building
Invitations To Bid (ITB)7/1/2013 10:30 AM
The bid includes a General Construction contract and an Electrical Construction contract.
 
Bidding documents will be maintained by Quandel Construction Group, Inc. on their ftp site, SmartBidNet.com.  Please contact Stacie Knode, sknode@quandel.com from Quandel Construction Group, Inc. for instructions if you have not been sent an invitation.  Bidding documents will be available starting on Wednesday, May 29, 2013.  Each prospective bidder will be responsible for their own expense to download and print the drawings and specifications.  If alternate methods are required to obtain the documents, the prospective bidders will be charged a non-refundable fee for materials.  Payment in full must be made prior to the receipt of the documents.
 
A pre-bid meeting and walk through of the County Sanatorium Building will be held on Thursday, June 13, 2013 at 10:00 a.m.  All prospective bidders shall meet outside the Sanatorium Building, 1040 Berks Road, Leesport, PA 19533.  Enter the Sanatorium Building's South Entrance near the gazebo.
 
An additional walk through will be held on Thrusday, June 20, 2013 at 10:00 a.m.  All prospective bidders shall meet outside the Sanatorium Building, 1040 Berks Road, Leesport, PA 19533.  Enter the Sanatorium Building's South Entrance near the gazebo.
Change of Website
Invitations To Bid (ITB)9/6/2013 12:00 AM
Just an FYI to those who received eAlerts from the Purchasing websit:
 
Our site has changed.  Anyone who receives this message should go to our website at http://www.co.berks.pa.us/dept/purchasing and sign-up again for eAlerts, since the alert process will only work on the old site.
 
Do not click on any link for this site.  Please use the above link only.
 
Thank you for you patience.

Surplus Auction

Auction will be held on Friday, April 5, 2013 at the Reading Fair Grounds, 1216 Hilltop Road, Leesport, PA 19533 beginning promptly at 9:00 AM.  Items will be available for examination from 7:30 AM until 9:00 AM.

 

Auctioneer, Dick Henry Auctioneer Lic. # AU005175.  Interested parties may obtain further details and see pictures of select goods to be auctioned via the following website www.dickhenryauctioneer.com.

 

Interested parties may bid on County of Berks surplus at the Public Surplus auction website, www.publicsurplus.com.  Potential bidders are advised that it is the County’s intention to use the site for this auction as well as future auctions.   All users must register at the Public Surplus site in order to participate in the auction by selecting the register button and completing the required information.  In order to view those items specifically being auctioned by the County of Berks, in the section labeled “Browse Auctions within your Area” under Select Region choose, Pennsylvania, then under Select Agency, the County of Berks.  Bids can be placed for items up until the closing date and time identified on the site as specified for each auction. 

FAQs

Q: "How do we get on your bidders' list?"

A:   All Request For Proposals (RFPs) and Invitation To Bids (ITBs) are advertised in the Reading Newspaper and published in this web site.  Bidders can sign up on the County's website to recieve e-alerts, which send an email notification to the end user party that an RFP or ITB has been posted in which it provides a direct link to the County's website so that it can be downloaded.  In addition it provides potential proposers and bidders with notification of postings of addendums/ammendments to RFPs and ITBs.  Click on the following link for instructions on how to Subscribe or Update your eAlerts.

Q:  "Someone from County department X (i.e. a department other than Purchasing), told me to complete this job.  Now that I've completed the work, how do I go about receiving payment?"

A:  Vendors who provide goods or perform services without first obtaining evidence of proper purchase authorization (a contract or a purchase order) run the risk of not being paid.
 

About Department

The Purchasing Department is overseen by the Director of Contracts and Procurement, who serves as the County's authorized purchasing agent.  Additionally on staff, are a Senior Buyer, Senior Contract Coordinator, two Buyers and one Contract Coordinator.

The Purchasing Department is the central purchasing agency for the County.  The primary function of the Purchasing Department is to acquire services, supplies, and equipment for all County departments.  The Purchasing Department must ensure that procurement activities are in conformance with procurement law, that the needs of the end-user departments are met and that the best price is obtained, while ensuring a fair and open process. 

Goals & Objectives

It is the goal of this office to provide efficient and courteous service to the citizens and fellow employees of Berks County; as well as, to procure goods and services for all County departments at the right price and quality utilizing the most up-to-date resources and techniques, while simultaneously promoting fairness and competition among vendors.

Links

A non-profit educational organization dedicated to helping governments manage tax dollars
 
The Pennsylvania Chapter of the NIGP
Reverse Trade Show (hosted by PAPPA).
Where Business Meets Government!
October 26, 2011
8:00 AM - 3:00 PM
Click PA Public Purchasing Association link above for more details
 
PA Department of General Services (State Contracts Site)
View state contracts
 

 Purchasing Events

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