Document Checklist

NEW:  Parcel ID Number required on all documents. See How do I find the Parcel ID#?  On the menu to the left of this page.
 
Acknowledgement – Must include: state and county where acknowledgment was taken, date, persons/corporate officers, title and name of corporation or partnership, notary signature, notary stamp with expiration date
 
Amount – Written amount must match the numerical amount on all deeds
 
Book & Page Numbers – Must appear on all documents which refer back to the original document
 
Foreign Language Documents – Must include a written English translation sworn or affirmed by the translator to be recorded along with the original instrument
 
Grantee Mailing Address – Must be exact, current and legible
 
Location – All documents must indicate property location including municipality (Borough, City or Township), County, State,  Deeds must include the Parcel Identification number (PIN)
 
Multiple Documents – Multiple documents constituting one transaction must be clearly numbered as to the proper order in which they are to be recorded
 
Multiple Municipalities – When a property is located in more than one municipality, the local transfer tax must be apportioned and typed on the document in percentage amounts
 
Notary Stamp – Must be clear and legible. Writing or typing information on the stamp is a violation of Chapter 12 of the Pennsylvania Notary Law
 
Personal Checks – NOT accepted for transfer tax
 
Personal Information – It is the responsibility of the submitter to ensure that no personal information (i.e., SSN, bank account or loan numbers, etc.) appear on documents. Documents containing personal information may be redacted at the discretion of the Recorder
 
Re-recorded Documents – Must be re-signed and have a new acknowledgement, with current date, and an explanation as to why the document is being re-recorded
 
Statement of Value (SOV) – A SOV must accompany all deeds not stating the full and complete value of the property being conveyed, except if a family exemption applies (a family exemption must be stated in the deed). The SOV must be completed in duplicate per the PA Department of Revenue. Statement of Value forms are counted as an additional page when determining recording fees.  A SOV must accompany all easements and rights of way except exempt public utilities.
 
Note: Common Level Ratio factors change annually on July 1st and must be included on the SOV (see our website for details)
 
Submitter's Name – The submitter's name and company must be typed on the document in the "Return To" area, and a SASE must be included for documents to be returned