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Berks County > Municipalities > Marion Township

 

     MARION TOWNSHIP

RIGHT TO KNOW LAW POLICY

Purpose:

To provide procedures and fees for requesting, inspecting and obtaining copies of public records maintained by Marion Township pursuant to the Pennsylvania Right-to-Know Law, 65 P.S. 66.1 et al. This policy replaces all prior inconsistent Township policies.

Requests:

All requests for public records must be in writing and signed by the requester. The request should identify or describe the records sought with sufficient specificity to enable the Township to ascertain which records are being requested; from which Department the request is being made; and the name and address to which the Township should address its response. The Township will not accept anonymous or verbal requests for records.

The request should specify the type of access sought by the requester. When no specific type of access is requested, the request will be deemed a request for a paper copy of the identified document(s) that will be sent to the requester by first class U.S. mail.

The requester should also provide additional contact information such as a telephone number, facsimile number and e-mail address to facilitate the processing of a request

A request may be submitted using the Township’s "Right-to-Know Law Request Form." Forms are available for pickup at the Township Office at the address below.

Written requests for records may be sent to the Township by mail or via facsimile to 610-589-5312, or they may be delivered in person during the Township’s regular business hours of 8:00 AM to 3:00 PM Monday through Thursday and 8:00 AM to 12:00 Noon on Friday. Delivery "in person" includes delivery by the requester, courier, messenger, parcel delivery service, or other similar service.

To expedite processing, the written request shall state explicitly – both on the enclosure envelope of fax cover sheet and in the written request – that the communication is made for the purpose of requesting access to public records under the Law.

All requests for records shall be mailed or delivered to:

Township Secretary

420 Water Street

Stouchsburg, PA 19567

Submittal of a request to any other address or facsimile number does not give rise to any obligation on the part of the Township to respond to it, nor can it serve as a basis for the deemed denial of the request.

The Right-to-Know Law official, who is the Township Secretary, has the authority to grant and deny physical access to a public record and the discretion to impose reasonable restrictions on the time, place and nature of access.

Fees:

If a written request for records is granted in whole or in part, the following fees will be charged to the requester:

Copies $0.25 per page side

Certified Record Surcharge $1.00 per record

Other Costs Actual cost

Postage:

Records filling into one standard letter envelope No charge

Other types of mailing Actual cost

A "photocopy" is either a single-sided copy or one side of a double-sided copy of a standard "8.5 x 11" page. The Township may require a requester to prepay an estimate of the fees listed above if the fees required to fulfill the request are expected to exceed $100, including prepayment of delinquent fees from a prior request. All costs must be paid by check or money order payable the "Marion Township."

Exceptions:

A requester whose request has been denied in whole or in part may file exceptions with the Township Supervisors. Exceptions must be filed within 15 business days of the mailing date of the written denial or 15 calendar days of a deemed denial.

All exceptions must be in writing and signed by the requester. The exceptions shall specifically state grounds why the records sought are public and shall address the reasons stated by the Township for denying the request. The Township will not accept anonymous, verbal or e-mail filings of exceptions.

Exceptions shall be filed with the Township Supervisors by mail or via facsimile at 610-589-5312, or they may be delivered in person during the Township’s regular business hours of 8:00AM to 3:00 PM, Monday through Thursday, and 8:00 AM to 12 Noon on Friday. Delivery "in person" includes delivery by the requester, courier, messenger, parcel delivery service, or other similar service.

All exceptions shall be mailed or delivered to:

Township Supervisors

Marion Township

420 Water Street

Stouchsburg, PA 19567

Submittal of exceptions to any other official, office or address is defective and does not stop the running of the 15-day exceptions period.

Hearings on exceptions will be granted only if the requester agrees in writing to waive the 30-day time period during which the Township Supervisors must make their final determination.

Questions:

Questions regarding this policy may be directed to the Township Office 610-589-2860.
 
For requesting public records information, please fill out the request form found on this website.
 
For more information, go to the Pennsylvania State's website http://openrecords.state.pa.us