WOMELSDORF BOROUGH COUNCIL WORKSHOP MEETING
Held at 101 W. High Street on
September 18, 2012
Council President Vince Balistrieri called the meeting to order at 7:00 P.M.
Council Members: Carl Liptak, Connie Keller-Sheffy (7:03P.M.), Vickie Madden, Kyle Hamilton, Jack Hays, Wynn Herbine and Vince Balistrieri, Mayor - Jennifer Gettle, Acting Secretary – Nan Feeg.
Womelsdorf Fire Company: Bob Martin, Ryan Zerbe, and Garry Zerbe, Reading Eagle Reporter Michael Wagner, Officer John Pontician (7:18 P.M.).
Motion moved by Mr. Herbine, seconded by Mrs. Madden to approve the list of bills to be paid as presented. Discussion followed regarding bill number 24 because the amount is over $500 and they should have contacted someone to authorize it and not just do it. Motion carried unanimously.
Motion moved by Mr. Herbine, seconded by Mr. Liptak to approve list of bills to be ratified as presented. Mr. Hays explained that the last payment to the COG was short because Mrs. Balistrieri thought the adjustment was ongoing and it was not; it was only for the first six months of the year. Motion carried unanimously.
A list of communications was given to Council Members, none requiring action.
Motion moved by Mr. Hays, seconded by Mr. Herbine to pay payroll between meetings. Motion carried unanimously.
Radios – Mr. Balistrieri explained that Solicitor Shollenberger looked into the Promissory Notes and $125,000 is the LGUDA limit, but it is 5 years, not 7 years for DCED. The total cost of our notes is around $90,000. According to President Balistrieri, Solicitor Shollenberger was fine with the three questions we posed (the $125,000 is fine, the answer from Brian on ownership is fine and it is 5 years, not 7). Discussion followed on DCED preferring a 5 year bidding limit and the County saying 7 years. Motion moved by Mr. Hays, seconded by Mr. Liptak to sign the Promissory Notes with the County for the Fire Company as well as the Police Department for radios for 7 years. Motion carried unanimously. Mr. Balistrieri then proposed using roughly $38,000 from the loan account that we took on the ball field area because there is roughly $45,000 there. By using this $38,000 from this credit line, the $40,000 on this year’s budget on the radio line, the $2,500 on the police line of this year’s budget for radios and the amount of fire tax for the year we are in right now, which is roughly $9,800, we would be able to pay these radios off. Discussion followed on whether the 0% interest rate outweighs taking money from the Fire Company by using the Fire Tax for the next four years and does it outweigh Council having to come up with the additional money to cover the remainder of the loan. According to Mr. Balistrieri, Solicitor Shollenberger checked with DCED and we can use the loan for this without a problem. Mr. Balistrieri explained it will not hurt anything because we already have that $300,000 against us whether we use it or not because it is usable unless we pay it off. The payment is based on the maximum amount that we borrow; the only thing it is going to do is keep the years the same, it is not going to reduce the years. Paying it off early would reduce the number of years, not the amount of the payment, which is around $1800 a month and we are already budgeting that payment to Fulton Bank. Discussion followed on the three options: $12,937 a year for 7 years, $42,500 in the bank which is roughly 3 ½ years of payments or pay it off using the loan as well as using Fire Tax money. Motion moved by Mr. Herbine, seconded by Mrs. Madden to take the money out of the loan and pay it off once and done. Motion carried with Mr. Liptak and Mr. Hamilton voting “Nay.” Mr. Balistrieri will send in the letters, but when the first payment comes due in June, we will pay it off. Mr. Liptak clarified that we will take only one year of the Fire Tax from 2012, which is roughly $9,800; plus our $2,500 that our police already has in their budget for this year which will free that up for next year. The County is billing Heidelberg Township for their portion of the radios. Discussion followed on how much the Fire Company receives from the Social Quarters.
EMPLOYEES/BOARD MEMBERS/ AUTHORITIES/COMMISSIONS
Fire Company – Fire Chief Bob Martin informed Council that on Friday, September 28, 2012, they are going to be taking the hand pumper out of storage and put the linseed oil on it and then store it in the station until the parade. They will then put another coat of linseed oil on it before putting it back in storage after the parade. He also reminded Council of the Zoning Hearing in Bethel on Wednesday, September 19, 2012 regarding the tower sites for the radios.
Police Charger – Mr. Balistrieri presented a quote of $803.78 from West Penn to repair the Police Charger. It was originally in for inspection, which is up this month, and oil change according to Officer Pontician plus there were complaints about a clunking in the front suspension. Discussion followed. Motion moved by Mr. Hays, seconded by Mr. Hamilton to approve the $800 repair estimate for the Charger. Motion carried unanimously.
Electronic Recycling – Mr. Liptak informed Council that the Boy Scouts electronic recycling went pretty well. The collected four truck loads and it was a good community event, although the Boy Scouts spent a lot on advertising.
Clean-up – Clean-up went pretty smoothly, but they did have one person trying to dump who was not a borough resident, according to Mr. Liptak.
Ball Field Use of Facilities Request – Mrs. Keller-Sheffy has a request from Dean Druckenmiller of the Conrad Weiser Little League to waive the $50.00 security deposit for their baseball practices on the Ball Field. Discussion followed about setting a precedent. Council agreed to not waive the security deposit fee, so Mrs. Madden will notify Mr. Druckenmiller.
William Penn Blvd. – Mrs. Keller-Sheffy said the water was up to her and her neighbor’s houses since they paved only half of William Penn Blvd. She has contacted Marion Township regarding this issue.
Nothing to Report.
Pool – Mr. Hamilton questioned if we have a Standards of Conduct for the lifeguards and was informed Bev Kegerise had put together books regarding that as well as job descriptions. Mr. Hamilton will check the filing cabinets at the pool. Council agreed he should contact the “Y” for next year. There is also a pool leak that needs to be addressed. According to Mr. Hays the pool must be drained and they have got an estimate from Boyer Pools, Millersburg in the amount of $4,500 just to find the leak. Council questioned contacting Van Lieu and wants at least two other estimates, so they agreed to table this until the October Council meeting.
Newsletter – Mr. Hamilton informed Council the Fall/Winter Newsletter is on the borough website.
Ball Field Alarm – According to Mr. Hamilton, the alarm is being triggered by the wireless cameras, so he will address this with the maintenance department.
Pine Street – Mr. Hays informed Council that the residents up at Park Place Circle are putting a portable “Slow Children at Play” sign up in the street, so Officer Pontician agreed to address this issue.
Summer Maintenance – Mr. Hays questioned if there was anywhere else in the budget they could use for maintenance because there are still some curbs and lines that need painting. Mr. Herbine informed Council that Rick Rentschler was stopped last week. Discussion followed.
Handicap Parking Application – Mr. Herbine informed Council that he has a handicap parking application from Sharon Feick of 255 West High Street.
Elementary School Water Run-off – Mr. Herbine stated that we need to get the water run-off problem from the school not only at 419, but also at Country Ridge addressed. The water is not draining into the detention ponds. Mr. Balistrieri will contact Mr. Motley to have him come up the next rain. Council agreed to attend the school board meeting on October 17, 2012, and will have Mrs. Balistrieri call the school to be put on the agenda and verify the time.
Resignation – Mayor Gettle informed Council that Officer Schlottman has submitted his letter of resignation, with the end of this month being his last day. Motion moved by Mr. Liptak, seconded by Mr. Hamilton to accept Officer Schlottman’s resignation with regret. Motion carried unanimously. Mrs. Balistrieri is to send Officer Schlottman a letter with best regards.
Stop Sign Ordinance - Mayor Gettle stated that because the Chief was on vacation, it was only her looking into things and she recommended that Council pass the ordinance as is. Mr. Balistrieri stated this ordinance would amend all previous ordinances, which is §259-9 of the Code of Ordinances. Motion moved by Mr. Herbine, seconded by Mrs. Madden to advertise and pass the ordinance on the stop signs as presented. Motion carried with Mr. Hays voting “Nay.”
New Borough Codes – Mr. Hamilton informed Council he downloaded the new Borough Code book and questioned because it was only 182 pages. Council agreed it probably is not all on there yet and only the update, so they will look into it.
Prevailing Wage – Mr. Balistrieri informed Council he received a letter from Rep. Jim Cox regarding the bill to raise the bidding for prevailing wage. Rep. Cox said the bill is coming up and it looks like it is going to be $185,000.
250th Anniversary – Mayor Gettle invited Council members to meet the Germans on Thursday, October 11 at 4:30 P.M. at the Masonic Lodge.
Motion moved by Mrs. Madden, seconded by Mrs. Keller-Sheffy to adjourn the meeting at 8:25 P.M. Motion carried unanimously.
Minutes Respectfully Submitted,