WOMELSDORF BOROUGH COUNCIL WORKSHOP MEETING
Held at 101 W. High Street on
May 22, 2013
Council President Vince Balistrieri called the meeting to order at 7:00 P.M.
Council Members: Connie Keller-Sheffy, Vickie Madden, Kyle Hamilton, Jack Hays, Wynn Herbine and Vince Balistrieri, Mayor Jennifer Gettle, Chief Reber, and Acting Secretary – Nan Feeg.
Council Member Carl Liptak
Bills to be Paid – Motion moved by Mr. Hamilton, seconded by Mr. Herbine to approve the list of bills to be paid as listed with the addition of $24.00 to Connie Keller for 12 flags for the flower pots on the square bringing the total amount of bills to be paid in the amount of $48,855.87. Motion carried unanimously. Discussion followed on bill #10, radio payment. Per the contract it must be paid by June 1. Discussion followed on paying it all on something that is not working yet or just paying the annual payment that is owed by June 1. Council agreed to pay what is listed on the bills to be paid, which is just what is owed by June 1 ($13,229.33), with $9,437.51 coming out of the Fire Tax, $3,022.47 from the Police Budget and the remainder from the General Fund. Discussion followed regarding bill # 16, to A.H. Moyer for a urinal flush valve.
Planning Commission Appointment – President Balistrieri introduced to Council resident Mr. David Moyer, who is interested in serving on the Planning Commission. Discussion followed with Mr. Moyer regarding his interest and qualifications and upcoming projects. Motion moved by Mr. Hays, seconded by Mr. Herbine to appoint Mr. David Moyer to the vacant position on the Planning Commission. Motion carried unanimously.
Payroll – Motion moved by Mr. Hays, seconded by Mr. Herbine to pay payroll between meetings. Motion carried unanimously.
A list of communications was given to Council Members, none requesting action.
Nothing to report. Mrs. Keller-Sheffy stated she missed this month’s Library’s meeting because of them changing their meeting to this week, May 21, because of Memorial Day.
Personnel – Summer Playground – Mrs. Madden presented the names of Erin Lynn Hoffert-Keller and Stephanie Stevens-Dodson to be hired for the playground and reviewed with Council their qualifications. Motion moved by Mrs. Madden, seconded by Mr. Hamilton to hire Erin Lynn Hoffert-Keller and Stephanie Stevens-Dodson as summer playground leaders at $8.25 an hour. Motion carried unanimously.
Finance – Mrs. Madden pointed out to Council that come the new year she will be the only check signer since the other three check signers will no longer be Council members. It will take at least 5-6 weeks to get the necessary paperwork in order for other signers and in the meantime bills will have to be paid and payroll checks will need to be signed. Discussion followed for Council to appoint Wynn Herbine as Treasurer after the new year until the new Council can appoint check signers, or to do a resolution now changing the check signers to current members that will remain on Council so there would be check signers until the new Council can appoint check signers, which would require another resolution. It was questioned how appointing Mr. Herbine as Treasurer would affect Nan Feeg, the current appointed Treasurer and Council agreed that Mrs. Feeg would still work 40 hours a week at her regular pay just like she was hired as the billing clerk/receptionist. It was pointed out the Treasurer’s position was separated from the Secretary’s position a few years ago because the Treasurer, Mrs. Feeg, takes care of handling the money and the Secretary, Mrs. Balistrieri, cuts the checks. Council agreed that appointing Mr. Herbine as Treasurer in January until the new Council can appoint check signers and then reappointing Mrs. Feeg as Treasurer would make the most sense.
Pool – Mr. Hamilton informed Council that we have received payment from Mr. Mumma for the snack bar lease and the pool looks in good shape to open this weekend.
Cameras – Mr. Hamilton informed Council the last time he checked the camera wasn’t fixed.
Pool First Aid Kit – Mr. Hamilton asked Mr. Hays to update the pool’s first aid kit.
Heating System – Mr. Hays informed Council he hopes to have quotes for the heating system by July 1.
Recycling Grant – Mr. Herbine informed Council he received confirmation from Harrisburg acknowledging receipt of the 2012 recycling grant.
Street Lights – According to Mr. Herbine he has received acknowledgment from PPL for his paperwork he submitted to request the street lights be cleaned.
Solicitation Permit – Mayor Gettle questioned if the lady has submitted her permit. Since she only applied for two days, the applicant will be contacted to verify if she is going to use two other dates so the proper amount can be collected from those who volunteered to donate for her permit fees.
National Night Out – Chief Reber informed Council the letters have been sent and he has already received two responses back and another commitment. Chief Reber does not feel he needs to have the amount of meetings he has had in previous years. He questioned Mr. Hays about getting him 300 hot dogs from Berks again so Chief Reber will see that he gets a letter. It was suggested he contact John F. Martin, so the Chief will send them a letter.
250th Anniversary – Mayor Gettle informed Council they will be closing their books August 1. A check in the amount of $1000.00 has been donated to the Borough to maintain the flower pots. The supplement should arrive any day and is 100 pages in color. Any anniversary items left over after August 1 will be given to the Library, Social Quarters and Historical Society for them to sell. Any money left in the account as of August 1 will be donated to the Library and the Fire Company.
250th Anniversary Check – Mr. Balistrieri questioned Council about accepting the $1000.00 check from the Anniversary Committee to maintain the flower pots since Council previously discussed having them use that money towards the first year’s fireworks. Motion moved by Mr. Herbine, seconded by Mr. Hays to donate the $1000.00 back to the 250th Anniversary Committee for the fireworks. Discussion followed including concerns of accountability, liability and financial responsibilities since it is now private and not part of the Anniversary Committee as well as a contingency plan if no insurance and there are not enough funds to cover the cost of the fireworks. Council agreed Use of Facilities Application must be filed with the necessary insurance paperwork and would like to see financial reports from the Anniversary and Fireworks Committees. Mr. Balistrieri will talk to Mrs. Hopple regarding these issues. Motion carried unanimously.
Sewer Authority – Mr. Balistrieri presented a letter received on May 15, 2013, from Dave Sheffy resigning from the Sewer Authority effective immediately. Motion moved by Mrs. Keller-Sheffy, seconded by Mrs. Madden to accept Mr. Sheffy’s resignation from the Sewer Authority effective today, May 22, 2013. Motion carried unanimously. A letter will be sent to Mr. Sheffy thanking him for his service. Discussion followed on a replacement. Motion moved by Mr. Herbine, seconded by Mr. Hays to appoint Vince Balistrieri to fill Mr. Sheffy’s term on the Sewer Authority. Motion carried 5-0 with Mr. Balistrieri abstaining.
Thank You Note – Mr. Balistrieri read a thank you note received from granddaughters Barbara Hartranft and Maggie Burkholder for naming the ball field after William Ruth, Ruth family grandfather and great grandfather.
Insurance – Mr. Balistrieri presented Council with a discontinuance/cancellation of Selective Insurance from Zinn’s Insurance as our general liability insurance since the Borough is now going with Brit. Motion moved by Mr. Hays, seconded by Mr. Herbine authorizing Mr. Balistrieri to sign the cancellation request of Selective Insurance. Motion carried unanimously.
Soccer Field – Mr. Balistrieri informed Council the seeding of the soccer occurred today, May 22. It has been graded and aerated. Mr. Hamilton informed Council that he turned off the alarm for the cameras at the garages.
National Night Out Donation – Motion moved by Mrs. Keller-Sheffy, seconded by Mrs. Madden to donate $200.00 to National Night Out from the Rec. Fund. Motion carried unanimously.
With no further business, motion moved by Mrs. Madden, seconded by Mr. Hays to adjourn the meeting at 8:00 P.M. Motion carried unanimously.
Minutes Respectfully Submitted,