Welcome to the County of Berks
Document Checklist
Acknowledgement – Must include: state and county where acknowledgment was taken, date, persons/corporate officers, title and name of corporation or partnership, notary signature, notary stamp with expiration date
Amount – Written amount must match the numerical amount on all deeds
Foreign Language Documents – Must include a written English translation sworn or affirmed by the translator to be recorded along with the original instrument
Grantee Mailing Address – Must be exact, current and legible
Instrument Number or Book & Page Numbers – Must appear on all documents which refer back to the original document
Legal Description - Metes and bounds legal description not required if reference is made to a description in a prior recorded deed or plan
Location – All documents must indicate property location including municipality (Borough, City or Township), County, State, Deeds must include the
Property Identification number-UPI
Multiple Documents – Multiple documents constituting one transaction must be clearly numbered as to the proper order in which they are to be recorded
Notary Stamp – Must be clear and legible. Writing or typing information on the stamp is a violation of Chapter 12 of the Pennsylvania Notary Law
Personal Checks – NOT accepted for transfer tax
Personal Information – It is the responsibility of the submitter to ensure that no personal information (i.e., SSN, bank account or loan numbers, etc.) appear on documents. Documents containing personal information may be redacted at the discretion of the Recorder
Property ID Number-UPI required on all documents. See How do I find the Property ID#-UPI? On the menu to the left of this page.
Re-recorded Documents – Must be re-signed and have a new acknowledgement, with current date, and an explanation as to why the document is being re-recorded
Statement of Value (SOV) – A SOV must accompany all deeds not stating the full and complete value of the property being conveyed, except if a family exemption applies (a family exemption must be stated in the deed). The SOV must be completed in duplicate per the PA Department of Revenue. Statement of Value forms are counted as an additional page when determining recording fees. A SOV must accompany all easements and rights of way except exempt public utilities.
Note: Common Level Ratio factors change annually on July 1st and must be included on the SOV (see our website for details)
Submitter's Name – The submitter's name and company must be typed on the document in the "Return To" area, and a SASE must be included for documents to be returned